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Military Moving

October 2015

SDDC Personal Property Forum

HHG Channeling Pilot CONOPS

Rate Filing Date Changes

Unlimited Refusals

DPS Updates

Services Inbound/QC Processes

Key Leadership Changes

Army Plans to Cut 40,000 Troops

Updated SDDC Contacts

REAL ID Act Implementation

Intrastate Requalification

SDDC Personal Property Forum

On September 14, the Surface Deployment and Distribution Command (SDDC) held its annual Personal Property Forum (PPF) with the moving and storage industry near Washington, D.C. AMSA's Scott Michael and Director of Military Policy John Becker attended this event with about 200 industry representatives and all of the military services' headquarters represented. As usual, it was a good opportunity for networking both within the industry and with the government officials.

Download the PowerPoint PPF presentation

Col. Mike Erhardt provided an in-depth overview of the peak season and explained some of the reorganization efforts of the Personal Property Directorate. Operations and Quality Assurance are now a part of the Operational Support & Quality Team, which is led by Dave Jones. Domestic/International Rates, One Time Only and Billing/Invoicing are a part of the Special Requirements & Rates Team, which is led by Rosia Lindsey. He also introduced the new personal property director, Lt. Col. Todd Jensen. This meeting was Erhardt's last activity with the Personal Property Directorate.

A major discussion topic was the Federal Register Notice announcing a proposed Channeling Volume Move Concept. The pilot is the aggregation of shipments for two high-volume traffic lanes: Washington, D.C. to/from San Antonio, Texas, and Norfolk, Va. to/from San Diego, Calif. This pilot is projected to begin in March and run through August. Most of the questions raised with the SDDC were not answered as they want all questions or comments directed to the USTRANSCOM during the comment period, which ends on November 9. See below for more information on this proposal.

Col. James H. Utley, II, from the Office of the Deputy Assistant Secretary of Defense for Transportation Policy talked about the issues affecting all Transportation Service Providers (TSPs) regarding base access procedures. Col. Utley is leading a team that includes members from all of the military services on standardizing access procedures, including driver credentialing and disqualification criteria, across hundreds of DoD installations. This team is gaining buy-in across the DoD to accept the Transportation Worker Identification Credential (TWIC) when combined with a bill of lading for identify-proofing and vetting. No final decision has been made but there are continuing discussions at the OSD level to finalize a process. AMSA will continue to press for a standardized process that allows for access to all installations in the same manner. As new information is received, we will provide updates to you on this issue.

Roni McDaniel, deputy program manager for the Defense Personal Property System (DPS), gave a detailed update about upcoming software releases planned for FY16. Some of the scheduled releases are to support a new development process for DPS. An upcoming release 2.6.0 is scheduled for the end of October that will make some changes to the Claims module; these are aesthetic in nature and are intended to make the claims filing process smoother for users. As the release schedule gets finalized, we will provide information to you about each release. Some of the proposed future release items include Document Imaging (on a limited capacity) and an improved User Matrix.

Each of the services' representatives presented an overview of each branch's operationsincluding an update from the Joint Operations Board, which is a group made up of personnel from each service that is using a collaborative approach to share best practices to standardize the customer experience. They also are overseeing the Non Temporary Storage (NTS) Manual Invoice Reconciliation project, which will clear up over $3.2 million in back NTS invoices. All invoices were submitted in January 2015 and to date only $565,000 has been settled. They provided a website to track payment status at https://wawf.eb.mil. This website will only show invoices that have been processed for payment. AMSA requested that the SDDC and the services provide monthly updates on the status of the outstanding invoices. As these updates are received, we will forward that information to the affected members.

The SDDC's Rates and Quality team presentations were given by Danny Martinez. This included changes to the Rate Filing timeline, which will have Round 1 opening on Jan.11 and closing on Jan.16, and Round 2 opening on Feb. 2 and closing on Feb. 10. This will give a projected Tonnage Distribution List (TDL) release date of Feb. 23 for the peak season to eliminate shipment queue buildup. There were some proposed 400NG/IT changes presented as an overview but without the detailed language.

AMSA thanked the SDDC for having the PPF in the D.C. area, which allowed the military services and other agencies to attend, but asked for the resumption of a spring and fall PPF to ensure information is presented to all concerned throughout the year.


HHG Channeling Pilot CONOPS

AMSA has been working on a response to the Household Goods (HHG) Volume Move Concept of Operations (CONOPS) that was listed in the Federal Register. The closing date for comments is Nov. 8. Members have been providing feedback on the impact and asking questions about this proposed pilot. There are several areas that AMSA will be addressing with the U.S. Transportation Command (USTRANSCOM) and the SDDC concerning this proposal, such as possible impacts to other parts of the Defense Personal Property (DP3) program, use of nonpeak rates to move during peak season, daily maximum capacity requirements, and more. From an overall perspective, the DoD appears to be more concerned about saving money than about improving quality or increasing capacity.

The Pilot Scale includes:

  • Two high-volume traffic lanes
  • Washington, D.C. to/from San Antonio, Texas (including 75-mile radius or origin/destination) 4.3 million pounds
  • Norfolk, Va. to/from San Diego, Calif. (including 75-mile radius of origin/destination) 3.7 million pounds
  • Five month duration (nonpeak and peak season)
  • All Domestic traffic within 75 miles of the designated origin city would be included in the pilot
  • TSPs that bid on the Volume Move have to be able to service 135,000 pounds minimum per day
  • Approved TSPs will be able to bid on the pilot via the Volume Move module within DPS; the rate filed must be the same rate in both directions and must be lower than the current rates on file
  • There will be two alternate TSPs chosen as backups to the #1 TSP
  • TSPs will not be able to refuse shipments or Blackout during the Volume Move
  • Any punitive action or suspensions will be enforced for the Standard and Volume Move market
  • Once a TSP bids on the Volume Move, they will need to provide a plan to the SDDC on how they will manage the volume that needs to include assets, agency agreements and facilities

The detailed pilot requirements are located here: Concept of Operations.

All interested parties are encouraged to provide comments or questions to USTRANSCOM by November 8; there is a Comment Matrix Template that is to be used for all comments. The more comments submitted by different agents and carriers in opposition to this proposal, the more likely we will be able to postpone or stop this plan. Please submit comments in your own words, describing your concerns with their proposal. Possible areas of concern include the impact on small businesses who will not have the capacity to compete for such a large contract; the need for the DoD to stop changing the program every year; and especially the impact of this proposal on military families, whether from those in the pilot who will receive a cut-rate move or those in remote parts of the country that will not be part of a high-volume channel. If you have other suggestions for comments, please send them to AMSA's Director of Military Policy John Becker at jbecker@moving.org.



Rate Filing Date Changes

The SDDC has announced their intention to change the start of rate filing for the 2016 cycle. With these changes, there are several dates that have to be adjusted as well. AMSA is pressing the SDDC for the new closeout dates for Certificate of Independent Pricing (CIP)/Certificate of Responsibility (COR) certification, 400NG/IT documentation release date, and the Customer Satisfaction Survey (CSS) Appeal Period, scheduled to conclude Jan. 14 during Round 1. AMSA has asked for this to close prior to Round 1 opening and will continue to address this with the SDDC. The new dates for Rate Filing are below.

Rate filing for the 2106 rate cycle will open in January with the following dates for Rounds 1 & 2:

  • Round 1 opens Jan. 11
  • Round 1 closes Jan. 16
  • Round 2 opens Feb. 2
  • Round 2 closes Feb. 10


Unlimited Refusals

The SDDC has announced that for the 2016 peak season they will continue with the no-refusal policy used for the 2015 peak season. AMSA will continue to highlight the benefits of unlimited refusal and the ability to reach deep into the members' capacity. Without the ability to refuse shipments, TSPs must make the tough decisions to blackout areas where they might be able to service some shipments.


DPS Updates

The version 2.6.0 release is scheduled for the end of October and includes system fixes for rate filing workbench. Expectations are that for Rate Filing all functionality will be useable. Issues encountered last year are being addressed and TSPs will not be restricted to Bulk Rate Filing only as was the case during 2015 Rate Filing.


Services Inbound/QC Processes

Several issues were identified that Joint Personal Property Shipping Office (JPPSO)/Personal Property Shipping Office (PPSO) will increase their oversight on in the near future.   This increased oversight is based on the Financial Improvement and Audit Readiness (FIAR) compliance mandated by Congress that the DoD be audit-ready by 2017. As this deadline approaches, other changes may also be implemented.

Reweighs - Based on data reviews that a majority of shipments where reweighs were requested but not accomplished, the Services are beginning to enforce punitive action to include suspensions on shipments that aren't reweighed when requested. These requests populate in the PPSO or Member request queue within DPS.

NTS Documents - JPPSO/PPSO's are running into issues with NTS Agents not submitting required documentation before the end of each month. This delay is causing issues with Handle In invoices.   Repeated issues will be referred to the SDDC Storage Management Office for non-use.

NAVY Invoice Supporting Documentation - The Navy is requiring that all paperwork for invoices that are processed at Navy controlled Government Bill of Lading Office Codes (GBLOC) must be sent to their offices. These cannot be sent as a link via the Electronic Data Interchange (EDI) or by a third-party service. This is due to a Navy audit requiring that the documents must be maintained by the invoice approving office. There is an update to the Defense Travel Regulation (DTR) Appendix A in coordination. All documents can be sent by email to Navy_HHG_docs@navy.mil.


Key Leadership Changes

Air Force Gen. Darren W. McDew assumed command of USTRANSCOM on August 26. He replaces Gen. Paul J. Selva, who became the 10th vice chairman of the Joint Chiefs of Staff. Gen. McDew previously commanded the Air Mobility Command. And, Lt. Col. Todd Jensen has replaced Col. Mike Erhardt as head of the SDDC's Personal Property Directorate.


Army Plans to Cut 40,000 Troops

The Army announced plans in July to cut 40,000 troops from its ranks during the next two years. These cuts will affect virtually all of its domestic and foreign posts to some degree. The plan calls for an additional 17,000 civilian cuts as well. These cuts would bring the Army's end strength to 450,000 by the end of the 2017 budget year. The basis for these reductions is due to budget constraints.

Among the proposed changes to reach an end-strength of 450,000:

  • The number of Basic Combat Training (BCTs), the Army's primary fighting formations, will continue to be reduced from a war time high of 45 to 30 by the end of fiscal 2017. This means the Army plans to cut two more BCTs in addition to the 13 that were deactivated in the past few years
  • Brigades at Fort Benning, Ga., and Joint Base Elmendorf-Richardson in Alaska will be downsized from units of about 4,000 soldiers to battalion task forces of 1,050 soldiers. The brigades affected are 3rd BCT, 3rd Infantry Division at Fort Benning and 4th Airborne Brigade Combat Team, 25th Infantry Division in Alaska
  • 2nd Stryker Brigade Combat Team, 25th Infantry Division in Hawaii will convert from a Stryker brigade to an infantry brigade
  • The Army continues to analyze a proposal to use 2nd BCT, 25th Infantry's Strykers to convert an Army National Guard BCT to a Stryker unit. This Guard BCT would be based in the Pacific Northwest

If the automatic budget cuts known as sequestration, set to begin in October, take place, the Army would have to slash another 30,000 soldiers, according to the document. At that level, the Army would not be able to meet its current deployments and respond to demands for troops in other regions.

Below is a list of projected cuts by base:










Fort Benning









Fort Bliss









Fort Bragg









Fort Campbell









Fort Carson









Fort Drum









Fort Hood









Joint Base Lewis-McChord









Fort Polk









Joint Base Elmendorf-Richardson









Fort Riley









Schofield Barracks









Fort Stewart









Fort Wainwright









Aberdeen Proving Ground









Fort Belvoir









Fort Gordon









Fort Huachuca









Fort Irwin









Fort Jackson









Fort Knox









Fort Leavenworth









Fort Lee









Fort Leonard Wood









Fort Meade









Fort Rucker









Joint Base San Antonio









Fort Shafter









Fort Sill









Joint Base Langley-Eustis










Updated SDDC Contacts

HQ SDDC has posted updated email contacts for specific areas within the Personal Property Directorate.

Domestic Rates: usarmy.scott.sddc.mbx.pp-rates-dom@mail.mil

International Rates: usarmy.scott.sddc.mbx.pp-rate-intl@mail.mil

Quality Assurance: usarmy.scott.sddc.mbx.pp-ops@mail.mil

Shipment Management: usarmy.scott.sddc.mbx.pp-ops@mail.mil

TSP Qualifications: usarmy.scott.sddc.mbx.pp-ops@mail.mil

User Management: usarmy.scott.sddc.mbx.ppcf@mail.mil


REAL ID Act Implementation

On September 10, the SDDC released a message (SDDC PP Advisory 15-0131) about the implementation and possible impact of REAL ID Act. All federal agencies are required to implement Phase 3 of the REAL ID Act effective Oct. 10. This act established minimum security standards for the issuance of identification, such as driver's licenses. Further, this act requires REAL IDs for accessing federal facilities. The Department of Homeland Security (DHS), the lead federal agency implementing the act, has published guidance, which the DoD and other federal agencies have or will begin to enforce. An informative website on the subject is located at www.dhs.gov/real-id-enforcement-brief.

Currently, four states and one U.S. territory (Louisiana, Minnesota, New Hampshire, New York and American Samoa) have either not adopted REAL ID or filed for an extension with the DHS. TSPs with a driver's license from those five states and territory will need an additional form of approved ID in order to access federal facilities, including DoD installations. According to a Real ID implementation document published by the Interagency Security Committee, alternative forms of federal identification may be accepted for DoD installation access in lieu of a REAL ID Act compliant driver's license.

Examples of alternate forms of identification that may be accepted include: Enhanced Driver's License; Transportation Worker Identification Credential (TWIC); U.S. Passport or U.S. Passport Card; U.S. Military ID; DHS "Trusted Traveler" Cards; and others. NOTE: The TWIC is already specifically authorized in DoD policy as an identification card to facilitate physical access to DOD installations.


Intrastate Requalification

On September 10, the SDDC released an additional message (SDDC PP Advisory 15-0130) on the Intrastate Requalification process. After receiving all submissions from TSPs participating in the intrastate market, the SDDC has decided to suspend the use of new criteria to requalify currently approved intrastate TSPs. There will be no removal of a TSP's intrastate approval based on lack of "warehouse" or "vehicles" in a particular state. TSPs that have met the new requirements and applied for approval for the additional states of Iowa, Rhode Island, Vermont, Kansas and West Virginia were assessed and allowed entry into those states.

Additionally, in accordance with the DP3 Domestic 400NG Tariff, Item 8, paragraph 1, the SDDC is removing intrastate approvals for TSPs who did not file rates for two consecutive rate cycles in those states. TSPs who filed rates but were rejected due to the competitive range are exempt from removal.

The SDDC will continue to evaluate the data received to gain a better understanding of industry relationships and looks forward to continued proactive dialogue with AMSA leadership and members. Feedback from AMSA and others opposing this requalification effort was instrumental in convincing the SDDC to back down.